Privacy Policy

Last Updated: August 16, 2025

1. Introduction

Welcome to The Center for Conscious Alchemy (CCA). We respect your privacy and are committed to protecting your personal information. This policy outlines what data we collect, how we use it, and your rights.

2. Information We Collect

a) Automatically Collected Data
  • We use Google Analytics, a web analytics service by Google, to gather usage statistics (e.g., page visits, device type, location, session duration). This data helps us improve our site. Google may use these collected data to provide analytics and ads services.
b) Personal Data You Provide
  • You may provide your name, email address, and other contact information via forms on our site (e.g., JotForm a HIPAA-compliant, form platform —this data is collected for registration, inquiries, or scheduling purposes).
  • If you engage in healthcare services, we may collect Protected Health Information (PHI) via Charm EHR, a HIPAA-compliant electronic health records platform. Charm EHR complies with HIPAA standards and has a Business Associate Agreement with CCA in compliance with standard HIPAA practices.
c) Google Workspace
  • Internal communications or processing is handled via Google Workspace, but no user data is stored there outside of routine administrative contact purposes.

3. How We Use Your Data

  • Improve our website and services (via Google Analytics).
  • Respond to inquiries or manage appointments via JotForm and Charm EHR.
  • Maintain client records and deliver healthcare services responsibly, abiding by HIPAA standards through our use of Charm EHR.
  • Billing claims to clients’ insurance providers in accordance with HIPAA standards and industry standard practices. 
  • Communicate with you via email or phone using Google Workspace.

4. Third‑Party Ticketing via Humanitix

We use Humanitix to power ticket sales for events like breathwork, meditation circles, and workshops. When you purchase tickets, your personal data and payment information will be processed directly by Humanitix under their own privacy framework. Notably, Humanitix:

  • Never sells your personal data.
  • Stores your data securely with encryption and SOC/PCI compliance.
  • Honors rights to access, correct, or delete your data.

Please refer to Humanitix’s Privacy & Cookies Notice on their website for details.

4. Cookies and Tracking

We use cookies for site operation and analytics. You can opt out of Google Analytics tracking by installing Google’s Opt-out Browser Add-on or adjusting your browser settings  .

5. Data Sharing and Disclosure

  • Service providers: We share data with third parties only as needed for service delivery (e.g., Google, JotForm, Charm EHR).
  • HIPAA compliance: If applicable, PHI is handled through a formal Business Associate Agreement with Charm EHR, with contracted insurance providers to process claims, and at a client’s request via signed Release of Information form.
  • Legal obligations: Data may be shared when required by law.

6. Data Security

We implement appropriate technical and organizational safeguards to protect your data. Charm EHR infrastructure follows strict security protocols including access controls, encryption, and disaster recovery plans.

7. Your Rights

Depending on your location and applicable laws, you may have the right to:

  • Access, correct, or delete your personal data.
  • Opt out of analytics tracking.
  • Limit use of your PHI (in coordination with your healthcare provider).

8. Changes to this Policy

We may update this policy over time. The “Last Updated” date at the top reflects the most recent revision. Continued use implies acceptance of any changes.

9. Contact Us

Questions or concerns? Reach out at: info@consciousalchemy.co.

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